In most shops, maintenance happens after something breaks. ShopXpert preventive maintenance software schedules recurring work, assigns it to the right people, keeps the conversation on the task, and closes every job with a custom form and a signature.
Breakdowns rarely come from a lack of skill. They come from work nobody scheduled, owned, or recorded.
The problemPreventive work depends on someone remembering it, so it is the first thing to slip when the shop gets busy.
Create a task once and set it to repeat daily, weekly, monthly, or yearly. ShopXpert creates the next occurrence on time, with the right checklist, priority, and deadline.
Link tasks to machines, locations, categories, and suppliers, and use templates for the jobs you repeat across equipment. Alerts flag work that is overdue, blocked, on hold, or done.
The problemWhen a task belongs to everyone, it belongs to no one.
Assign each task to an employee or a team. Technicians see their work on desktop or in the mobile app, and managers see what is open, in progress, on hold, or done.
Add QR codes to your machines, so anyone can scan one to open its tasks, manuals, forms, and maintenance history on the spot.
The problemThe technician texts the supervisor, the supervisor forwards it, and the answer never reaches the record.
Every task has its own chat. Technicians ask questions, supervisors answer, and photos are added right where the work is recorded, so the next person sees the full story.
The same in-app messenger works on jobs, purchase orders, and supplier RFQs, so maintenance never needs a separate chat app.
The problemPaper checklists differ by shift, get skipped under pressure, and cannot prove anything during an audit.
Design forms with the drag-and-drop builder and attach them to tasks, jobs, or purchase orders. Build them from sections, use unlimited forms and fields, and preview them as you work.
Use them for daily machine checks, safety checks, service reports, and sign-offs. These are the 12 field types you can use:
Preventive maintenance in ShopXpert runs as one loop that repeats on its own.
ScheduleSet a recurring task for a machine, with a template and a due date.
AssignThe task goes to the right employee or team, with alerts.
DiscussQuestions, answers, and photos stay in the task chat.
ProveA custom form with checks and a signature closes the task.
PM-104 · CNC Mill 3Spindle and coolant check is due today. Assigned to you.
J. RiveraCoolant topped off, filter replaced. Photo attached.
Maintenance form8 of 8 checks passed · Signed
Fewer surprises on the floor, and records you can show to anyone who asks.
Problems are caught during scheduled checks, not when a machine stops.
Every task has one owner, a due date, and a visible status.
Signed forms and photos show exactly what was done and when.
Tasks, chats, forms, and photos stay with the machine.
Maintenance works best with live machine data and calibrated equipment.
Want to see your own machines in it? Talk to our team.
Preventive maintenance software schedules routine maintenance before equipment fails, assigns the work, and records what was done. In ShopXpert, it combines recurring tasks, an in-app messenger, and custom forms with signatures.
Yes. ShopXpert includes the core of a computerized maintenance management system: preventive maintenance scheduling, work assignment, maintenance history, and forms, connected to the rest of your shop data.
Yes. Tasks can repeat daily, weekly, monthly, or yearly, and each occurrence keeps its own status, chat, and form.
Forms support 12 field types: text box, amount, number, checkboxes, radio buttons, multiple choice, pass/fail inspection check, picture or file, signature, label text, static table, and dynamic table.
Yes. Tasks are available in the ShopXpert mobile app, and QR codes on machines open the right tasks, forms, and history.
See recurring tasks, task chat, and signed forms running on your own equipment list.
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